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Strategic Sourcing Overview

Strategic Sourcing is mainly categoried as:

What is Strategic Sourcing?

This set of powerful and intuitive tools puts all facets of the tendering process in your hands. By allowing users to easily create reusable, customizable templates to add, view, and edit items, commodities, and merchants of choice, organizations can automate and streamline the tendering process to generate significant efficiencies and savings.

Why is this better than my current system?

  • Fully web-based, where intuitive fields, drop-down menus, and one-step functionality help you get through the tendering process quickly and easily
  • Convenient at-a-glance summary screens let you monitor the status of your tenders, bids, and awards
  • Unlimited tender documents and vendor bids/awards
  • Vendor responses are monitored as they come in, and GroupRfx automatically calculates the price per unit for easy comparison
  • All competitive bids are placed side-by-side and detailed information can be seen with simple drill-down functionality
  • Automated vendor scoring, based on unit prices compared to others, can be overridden to ensure you find the best economic value
  • Your organization's workload is easily distributed to better manage expenses and increase process efficiency and staff productivity

Our Strategic Sourcing Suite is Comprised of These Major Components

RFx Tender

Creating a Tender Document

Our sleek user interface allows you to create any type of RFX in only minutes. You can either craft new initiatives simply by using our RFx wizard, copying from an existing or past initiative or utilize our online template store to save you even more time.

Each RFx is fully customizable allowing you to develop your initiatives specific to your industry standards. Each tender document is also equipped with the ability to load attachments, populate documents with products, services or equipment items, specify mandatory requirements, and much more.

Once your RFx is complete, you are able to publish it in our Open Opportunities arena allowing any vendor to respond or you may specify your tender as private permitting only invited participants to respond.

Online Messaging

Our online messaging feature streamlines your business process by allowing you to communicate with all your venders in a single click. Questions from participating vendors are permitted on each line item with vendor-to-vendor anonymity. This lets you organize and consolidate your responses without the need of a formalized question arena.

Scoring & Awarding

Also customizable are the point values you assign to each line item and section of your tender document. Once submitted, you can quickly and easily compare responses side by side to help you evaluate the best response.

Email Notification Templates

Also improving your business process is our Email Notification feature. GroupRFx is equipped to notify you or your vendors of any developments in your tender document. Some examples of these notifications are:

  • New messages
  • New tender invitations
  • Changes to existing tenders
  • Upcoming RFx due dates
  • New user requests
  • Bid awarded (winning or losing)

Our system allows you to both send and receive email notifications regarding your tender document. These notifications are fully customizable in our email template section, allowing you to brand your own messaging to your industry standards.

Contracts: View, Import, and Export

When the bidding process is complete and a winning vendor is selected, your tender document now becomes a contract in our View Contracts portion of our suite. The software tracks the item file information, therefore automated price updates, descriptions, manufacturer & vendor details, UPC codes, and GTIN will take place in GroupRFx.