Benefits

Whether your primary function is a buyer or a supplier, GroupRFx is a consolidated platform for the entire tendering process. Any organization can create and/or respond to RFx documents simultaneously using a single account at no cost.

Why is GroupRFx better than my current system?

In addition to the straightforward features developed to facilitate the competitive bidding process, GroupRFx is equipped with time and cost saving features to increase efficiency and support consistent, fair, and open business practices.

Buyer's Benefit Supplier's Benefit
Anonymous messaging
Clarification on any line item can be obtained by using the messaging tools. Suppliers can ask anonymous questions to the buyer, and the buyer can reply accordingly. These messages and their replies are displayed for all initiative participants for their review.
Required questions
Suppliers must answer any inquiries designated as required by a buyer. Any unanswered required questions will prevent the supplier from submitting their response. This prevents suppliers from omitting important information and allows buyers to review only completed submissions.
Standardized global templates
A list of standardized generic RFx templates are available to all users. These templates have been developed to suit any industry and/or initiative type and can be further customized for your organization.By using standardized and consistent templates, suppliers are able to review and respond to RFx documents faster and easier.
User customized templates
Users are able to save customized templates for future use on any initiative. These templates can originate from the Global Templates, past initiatives and/or be created from a blank document. By reusing document templates equipped with variables, buyers can create new initiatives in minutes.
Open opportunities
All initiatives open to the public are posted within the open opportunities section which is available for all suppliers to browse for new bid competitions. This allows suppliers to obtain new business prospects and facilitates greater competition for for the buyer.
System alerts
All initiatives requiring your attention are consolidated in a single area called ‘Alerts’. Users are quickly notified of new competitions, new messages, RFx amendments, and new members requesting to become part of their organization through a summarized count of these alerts that displays in the top right hand corner of the browser window.
Summary views
All current RFx documents are displayed in a simple grid view allowing the buyer or the supplier to view all current competitions and their statuses simultaneously.
Response status icons
Status icons are used to provide a quick at-a-glance progress update of each response submission and its sections.
Multiple users per organization
Employees can work together on the same RFX document using their own login credentials since all users belong to organizations.
Company branding
Letterheads and logo images are used throughout the RFX process to ensure that all users are communicating with their intended organizations.
Visible point rate values
Buyers are able to designate point rate values for each question and/or requirement asked of a supplier. These point rate values are openly visible for the suppliers so that they can see the exact value placed on that requirement and/or inquiry by the buyer.
Transparent section weights
Buyers are able to designate point rate values for each question and/or requirement asked of a supplier. These point rate values are openly visible for the suppliers so that they can see the exact value placed on that requirement and/or inquiry by the buyer.
Item file management
Item Files can be imported directly from an organization’s inventory system through an excel spreadsheet. These items as well as free-flow items can be added to any RFx document to be taken to market.
Catalog management
Suppliers can import and store their catalog items within GroupRFx. Once stored, these catalog items, along with their extensive details, can easily be retrieved and submitted as a response to any item within an RFx document.